Meeting Design

6 Meeting Room Layout Tools That Make Diagramming a Breeze

A conference room
6 Meeting Room Layout Tools that Make Diagramming a Breeze

Social Tables

Meeting design is the purposeful shaping of the form and content of a meeting to deliver on crucial organizational tasks. It focuses on content and human interaction and aligns meeting objectives with business objectives. So how are you faring with these to-dos in mind? If you currently are sold on a “pen and paper” mindset, you may be running into inefficiencies without even realizing them. It might be time to reevaluate some processes and look at what modern-day meeting design event technologies have in store for you.

Let’s take a look at these 6 meeting room layout tools that can help bring your events to the next level:

1. Vivien

An intuitive, 3D event design & planning software for event professionals. Vivien offers users tools such as floor plan diagramming, virtual views, renderings of spaces, and simple communication with customer success representatives. Vivien is a huge advocate for saving time, which is how they directly aim to please. Easily build out better networking opportunities right into your floorplan on your own time!

2. Smart Draw

“The smartest way to draw anything.” Smart Draw is one of several meeting design event technologies that help organizations save time and achieve bottom-line results by providing easy-to-make charts, graphs, and diagrams. When it comes to events, this tool, Smart Draw provides users with thousands of professional templates to work off of when putting together their next great event.

3. Social Tables

Social Tables - tablet screenshot

Social Tables is the leading provider of cloud-based hospitality software, positioning venues to work more collaboratively and efficiently with their event and meeting customers. In fact, the meeting planner software — including a robust meeting layout tool — has been used by planners and properties to create more than three million successful events. Seamlessly engineer pockets of interactivity between guests by adding social items such as high-tops and lounge chairs, all while working on the go.

4. PartyCAD

This tool is most known for its 3D event design software within the Windows operating system. For steadfast Windows users, the simplicity in building out an event with PartyCAD is the huge selling point. Colorful diagramming options also provide an aesthetically pleasing option when looking to keep items organized.

5. Room Viewer

Room Viewer offers quick, easy and cost-effective ways to prepare event diagrams. This technology gives users an abundance of shape packages to work with when building out a unique space. Additionally, you can make your own personal schematics for an event (or pass it along to Room Viewers talented staff who can take the reigns easily).

6. Sketchup

Sketchup has a bit of a learning curve, but it’s a bit easier to use than AutoCAD. It’s not designed for meetings and events, but it gives users the ability to design and place any 3D object. That means it’s possible to get a very customized look for your event if you’re willing to take the time to learn the software. If you’re comfortable with 3D modeling tools and have the extra time Sketchup should work fine for your needs. Just don’t try to put it on your french fries. 

Forget ever having to erase and manually rearrange another event layout ever again. The 7 intuitive software options listed above are your gateway to modern day event planning. Don’t believe us? Give ’em a try!

Have you assessed whether or not you’re making the most of the event technologies available to you? There’s no better time than now to start testing the waters. If you found this article to be a helpful one, be sure to download our ebook that takes an in-depth look at 73 Event Technologies that are not to be missed in the world of meetings and events.

Social Tables

Planning the buffet, placing the mics, laying it all out — it’s not easy making the little details come to life. So in 2011, we set out to change the way events are designed by introducing better collaboration between planners and properties. Today, we’ve evolved that vision into an innovative platform offering the industry’s leading solutions for event sales, services, and group distribution. All to help the world create the best face-to-face events.

This article originally appeared on Social Tables.



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